Entering

  1. Add Award Event to the Weekly Meeting – synopsis of awards, links, entry dates & entry cost.
     
  2. Add the entry dates and a two-week reminder to the calendar – add the entire team
     
  3. Select all relevant categories and projects
    Use Google Doc to track entry options and links to relevant videos, case studies and files
     
  4. Meet to review and finalize entries
    Final videos should be uploaded to Vimeo and keep all files in Box > Award Submissions
     
  5. Enter awards and pay entry fee

Results

Certificate & Statues

  1. Meet and discuss which awards we will purchase statues for the client and for Inventive
  2. Order Certificates
  3. Order statues

Website & Social

  1. Write an article for the “What’s Happening” page and link each listed winner to the relevant “Our Work” page, Vimeo video or add a PDF file page to the website – see instructions on how to create a “What’s Happening” page article
     
  2. Add thumbnail to the “What’s Happening” page – this is what will be pulled for some social pages – see instructions on how to create a “What’s Happening” page article
     
  3. If the project has an “Our Work” page, update page to include the award logo or graphic and update the Open Graph HTML to include the award logo/ statuette on the image - see instructions on creating a HTML Open Graph
     
  4. Prepare social media post content and graphics
    Instagram: Create custom image in Canva
    LinkedIn: LinkedIn will pull the Thumbnail image
    Twitter: Twitter will pull the Thumbnail image (Check here: https://cards-dev.twitter.com/validator)
    Facebook: Facebook will pull the Thumbnail image (Check here: https://developers.facebook.com/tools/debug/)
     
  5. Schedule social media posts for the Award What’s Happening page and also the individual Our Work pages with a specific post for individual awards.

Notifying the Client

  1. Publish What's Happening page on website
  2. Send congratulatory email to client contacts and notify them on whether we will be sending certificates and/or statuettes – see sample template below
  3. Post What’s Happening article on social media
  4. Post relevant case studies on social media with content about the award
  5. Email client with social links
  6. Send certificates and/or statuettes

Email Templates

 

Congratulations Email - Multiple Awards

Subject: 🎉Congratulations, our partnership wins awards! 

Dear [Client Name],

We are excited to let you know that the work we have created together has been recognized by [Award Name].

[Synopsis about the Award] 
Sample: The AVA Digital Awards is an international competition that recognizes outstanding achievement in the concept, direction, design and production of digital communications media.

Congratulations, the following projects have been recognized by [Award Name]:
Platinum Award - Web-Based Advertising
Textron Systems: Nightwarden Launch (Display Ads)

Platinum Award - Video Creativity Special Effects/ Animation
Textron Systems:  Nightwarden Launch (Launch Video)

Gold Award - Product Marketing
Textron Systems: Product Vignettes

Gold Award - Service Marketing
Textron Systems: Support Solutions Marketing Video

If you would like to take a look at all the projects our team at Inventive won, check them out at this link - [Insert Link]

Keep an eye out for our posts on our social media about your award-winning projects and share with your audience. We will be sending your [Statue and/or Certificate] shortly, to take pride of place in your office and we can't wait to see some pictures. 

Thanks again for being such an amazing partner and we look forward to continuing our work together.

Cheers,

[Name] and the team at Inventive


Congratulations Email - Single Award

Subject: 🎉Congratulations, our partnership wins awards! 

Dear [Client Name],

We are excited to let you know that the work we have created together has been recognized by [Award Name].

[Synopsis about the Award] 
Sample: The AVA Digital Awards is an international competition that recognizes outstanding achievement in the concept, direction, design and production of digital communications media.

Congratulations, our work together on [Project Name] has been awarded a [Prize] by [Award Name].

If you would like to take a look at all the projects our team at Inventive won, check them out at this link - [Insert Link]

Keep an eye out for our posts on our social media about your award-winning projects and share with your audience. We will be sending your [Statue and/or Certificate] shortly, to take pride of place in your office and we can't wait to see some pictures. 

Thanks again for being such an amazing partner and we look forward to continuing our work together.

Cheers,

[Name] and the team at Inventive